Processed travel reimbursement requests while compiling, assembling, and distributing Board meeting materials.Served as the CEO’s administrative liaison to the Board of Directors and managed Board activities such as semi-annual Board meetings, dinners staff lunches/receptions/new Board member orientations, and arranging hotel accommodations for out-of-town Board members.Communicated directly on behalf of the CEO with Board members, donors, foundation staff, related to programmatic initiatives.Continually monitor projects and initiatives by prioritizing tasks to meet deadlines while keeping the CEO informed of changes.Worked with CEO and Executive Team to devise a strategy to achieve established goals while effectively communicating goals and objectives across the company.Assisted CEO in the meetings maintaining accurate records and meeting notes/minutes.Managed CEO’s email and contacts in Outlook ensuring critical emails are addressed quickly while maintaining effective communication with external stakeholders. Handled calendars and organized internal and external meetings including cadence meetings with direct reports, event planning, and drafted script for presentations. Planned and orchestrated work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.Functioned as a liaison to facilitate communication between upper management and employees.
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Streamlined internal processes to support senior executives companywide while collaborating with internal and external stakeholders to expedite workflow.Managed senior executives’ travel arrangements, including hotel booking, transportation, and meal coordination.Provided administrative support to HR director in recruiting, formatting documents, and employee surveys.Optimized CEO’s time by reading, researching, and routing all email correspondence, drafting letters, creating presentations and documentation, collecting, and analyzing information, and initiating telecommunications.
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Oversaw a broad variety of administrative tasks including managing an extremely active calendar of appointments, composing, and sending correspondence on the CEO’s behalf, scheduling appointments, and following up on various tasks to ensure deadlines are being met.